The deadline for the submission of Workshop proposals is 20 December 2025. Proposals submitted after the deadline will not be considered.

Authors will be notified of the acceptance of their Workshop by email in the course of March 2026.

Submission Instructions

The Program Committee will evaluate proposals based on their alignment with the congress topics, relevance to the audience, and potential to enhance the overall program. Selected workshops should complement the event while appealing to a broad segment of attendees.

Proposals should explicitly address the following criteria:

• Purpose and outcomes: Articulate a specific, action-oriented workshop purpose with a well-defined description to attract participants.
• Topical relevance: Focus on new, emerging, or high-interest topics within the community.
• Workshop agenda: Provide a clear agenda with confirmed contributors.
• Interactivity: Ensure an engaging format, such as discussions, Q&A sessions, or panels, to foster lively exchanges of ideas.
• Attractive workshop format for the audience: We recommend avoiding workshops hosting classical presentations of projects or marketing existing products. We advise for workshops with short presentations/demonstrations and intensive discussions with the attendees.

Additional Information

• Duration: Workshops should be either a half day (09:30–12:30, including a 30-minute break), or a full day (09:30–16:30, including a 1 hour lunch break and two coffee breaks).
• Format: All workshops will be held in-person.
• Room equipment: All rooms have standard AV equipment.
• Registration: All speakers and participants must register for the Congress.
• Gender balance: Workshops are encouraged to ensure diversity (e.g., gender balance) among speakers (in case of multiple speakers/trainers).

Proposal Submission

Workshop proposals must be submitted as a Word file via the online submission form (see button below).

• Click on the link below to start
• Fill out your personal data and go through the submission procedure
• When uploading your workshop proposal you can either:

→ ‘Save and Continue Later’: in this case you can revise your proposal at a later stage (access with your login details) 

→ ‘Save and Submit’: in this case your submission is final and your workshop proposal can no longer be revised 

Your proposal(s) is/are only uploaded successfully when you receive an automatic reply confirming your submission(s).

Author Guidelines

In the workshop proposal, workshop organizers are asked to fill in the following items:

1. Workshop title
2. Contact person (email)
3. Organizer(s) (name, affiliation email)
4. Short description (~ 3 lines)
5. Full description, including objectives (max 200 words)
6. Format and agenda (in case of multiple speakers/trainers, clearly state their names and affiliations)
7. Duration: Workshops should be either a half day (09:30–12:30, including a 30 minute break), or a full day (09:30–16:30, including a 1 hour lunch break and two coffee breaks).
8. Preferred day: Sunday 1 November or Friday 6 November 2026

It is to be noted that the Organizing Committee will do its upmost best to accommodate your preference. Depending on the nature of the workshop and demand the scheduling may differ however.

9. Expected number of participants
10. Any additional comments for the review committee

Important Note

 Workshop organizers and presenters are NOT exempted from paying the registration fee.